Legal
Returns & Refund Policy
We are committed to a transparent and reliable buying experience. This policy explains the eligibility, conditions, timelines, and procedures for returns, refunds, and exchanges — clearly disclosed to meet Google Merchant Center requirements and help you make informed purchasing decisions.
Last updated: September 20, 2026
1. Overview
Prime Trail Trailers LLC is committed to providing a transparent and reliable shopping experience. This Refund and Returns Policy explains the eligibility, conditions, timelines, and procedures for returns, refunds, and exchanges. All terms are clearly disclosed to ensure compliance with Google Merchant Center policies and to help customers make informed purchasing decisions.
This policy is incorporated into our Terms & Conditions and applies to every order placed through our website. It is provided for transparency; review it with qualified counsel before relying on it for legal compliance.
2. Return Window
Customers may request a return within 30 days from the confirmed delivery date.
- The return request must be submitted within this timeframe.
- Requests submitted after 30 days may not be eligible for return or refund.
- The delivery date is determined based on carrier confirmation records.
3. Return Eligibility & Conditions
We accept returns for both defective and non-defective (change of mind) products, provided the following conditions are met:
Condition
The product must be in new, unused, and as-delivered condition, with no modifications, alterations, damage, or structural changes made after delivery. All original parts, components, and documentation must be included.
Defective or Incorrect Items
If a product arrives damaged, defective, or incorrect (including wrong model, size, or specifications),Prime Trail Trailers LLC will provide a replacement, repair (if applicable), or full refund at no additional cost to the customer. Supporting evidence (photos/videos) may be required.
Change of Mind Returns
Returns for non-defective items are accepted within the 30-day return window. The customer is responsible for arranging and covering return shipping costs.
Return Approval Requirement
All returns must be requested and approved in advance. Unauthorized returns may not be accepted.
4. Return Authorization Process
All returns require prior approval. The process is as follows:
- 1Customer submits a return request via email or our contact form, including the order number and reason for the return.
- 2Our support team reviews the request for eligibility within 1–2 business days.
- 3If approved, we provide written return instructions, the return location, and any required shipping documentation.
- 4The customer confirms and proceeds with the return shipment using the approved method.
Returns sent without authorization may be refused or not processed.
5. Return Method & Shipping Instructions
- Returns are handled through freight or logistics carriers depending on the product.
- Customers are responsible for arranging and coordinating the return shipment unless otherwise stated in writing.
- Detailed instructions, including return location and handling requirements, are provided after approval.
- A return label or documentation may be provided when applicable.
- All returned products must be securely packaged to prevent damage during transit.
6. Return Shipping Costs & Restocking Fees
To maintain fair pricing and ensure proper handling of returned equipment, the following terms apply:
Restocking Fee (Change of Mind Returns)
A restocking fee of up to 15% may apply to returns that are not due to defects, damage, or incorrect items. This fee covers inspection, handling, and reintegration of the product into inventory.
Defective, Damaged, or Incorrect Items
If a product is confirmed to be defective, damaged during delivery, or incorrect: no restocking fees will be charged, no return shipping costs will be charged, and we will cover all return logistics and offer a replacement, repair, or full refund.
Return Shipping (Non-Defective Items)
Although we offer free shipping on initial orders, return shipping costs for non-defective items are not included and remain the responsibility of the customer.
Fee Transparency
Any applicable restocking or return-related fees will be clearly communicated and approved before processing the return. We do not apply hidden charges at any stage.
7. Inspection & Approval of Returns
- All returned items are inspected upon arrival at our facility.
- Inspection includes condition verification, completeness, and eligibility confirmation.
- If the return is approved, the refund or exchange process will begin.
- If the return is rejected, the customer will be notified with details.
8. Refund Processing & Method
- Approved refunds are issued to the original payment method only.
- Refund processing begins after inspection approval.
- Refund Timeline: We process all refunds within 10 business days. Your bank or credit card issuer may take an additional 3–5 days to post the credit to your account.
- Customers will receive confirmation once the refund has been issued.
- Delays may occur depending on banking institutions or payment processors.
9. Exchanges
We offer exchanges to ensure you receive the product that best fits your needs.
Eligibility for Exchanges
Customers may request an exchange within 30 days of delivery, provided the product meets all return eligibility requirements (unused, uninstalled, and in original condition with all components included).
Exchange Approval
All exchange requests must be submitted and approved in advance by our support team. Unauthorized exchanges may not be processed.
Product Availability
Exchanges are subject to product availability at the time of request. If the requested replacement item is not available, a refund may be issued instead.
Shipping Costs
For defective, damaged, or incorrect items, we cover all associated exchange shipping costs. For non-defective (change of mind) exchanges, the customer is responsible for return shipping and any applicable delivery fees for the replacement item.
Processing Time
Once the returned item is received and approved after inspection, the replacement product will be processed and shipped within standard handling timeframes.
10. Damaged, Defective or Incorrect Items
If a product arrives damaged, defective, or incorrect:
- The issue must be reported within 48 hours of delivery.
- Customers may be required to provide photos or supporting documentation.
- Once verified, we will offer a replacement, repair (if applicable), or full refund at no additional cost.
- We cover all associated costs for verified issues.
11. Refusal of Delivery
We highly recommend inspecting the unit while it is still on the trailer. If the unit does not meet the purchased grade standards, you may refuse the delivery before offloading. In this case, you will receive a 100% refund of the full purchase price. Standard delivery is free, so there are no shipping charges to deduct.
12. Non-Returnable Situations
Returns may not be accepted in the following cases:
- Trailers that have been used, registered, titled, modified, or altered after delivery
- Trailers with missing components, accessories, or incomplete documentation
- Return requests submitted outside the 30-day return window
- Unauthorized return shipments sent without prior written approval
- Special-order or custom-built trailers manufactured to customer specifications
13. Transparency & Compliance Commitment
We ensure that all return conditions, costs, and timelines are clearly disclosed before purchase and during checkout. This policy is designed to meet Google Merchant Center transparency requirements and to provide a fair and consistent experience for all customers.
14. Contact Information
For return requests, support, or questions, contact us using the details below and our team will assist you.
Business name: Prime Trail Trailers LLC
Business hours: Mon – Fri: 9:00 AM – 6:00 PM CT | Sat – Sun: Closed
Website: https://primetrailtrailers.com
